Enterprise AI RFI & RFP Template
Run a defensible enterprise-AI selection — and surface the questions that otherwise bite you six months after signing.
Available to paid subscribers as an add-on inside the portal. Purchase a single RFI or RFP — no bundle required.
What it de-risks
- ▸Pressure-test security, data protection, and compliance before they become an audit finding.
- ▸Expose model governance, AI safety, and human-oversight gaps that generic IT RFPs miss entirely.
- ▸Make exit, migration, and lock-in costs explicit — before you sign, not after.
- ▸Give every vendor the same questions, so you can score answers side by side instead of comparing sales decks.
What it covers
27 sections — covering the controls that decide an enterprise-AI purchase.
Universal enterprise sections
AI-specific sections
A few of the questions
A small sample. The full, scored question set is delivered in your portal after purchase.
State the full legal name, jurisdiction of incorporation, registered office address, and company registration number of the entity that will contract with {{issuer.org_name}}.
Why it matters · The contracting entity is the legal counterparty that bears liability and obligations. Buyers must verify the entity exists, is in good standing, and is the same entity making sales representations. Operating-entity / contracting-entity mismatches are a documented failure mode at this stage of diligence.
List any trade names, brand names, or 'doing business as' (DBA) designations your company uses in market that differ from the legal entity name.
Why it matters · Buyers often encounter vendors under marketing names that do not match the legal contracting entity. Surfacing these aliases prevents confusion during contracting and ensures references and litigation searches cover all relevant names.
Identify the operating entity (the entity that employs the product engineering and support staff) and confirm whether it is the same as the proposed contracting entity. If different, explain the relationship.
Why it matters · When the operating entity differs from the contracting entity, buyers can be left contracting with a thinly capitalised shell while the actual product is delivered by a related party. This pattern is one of the known failure modes this module exists to surface.
List all subsidiaries, affiliated entities, and group companies of the proposed contracting entity, indicating which will play a role in service delivery to {{issuer.org_name}}.
Why it matters · Group structure determines which legal entities touch buyer data, perform processing, and have rights and obligations under the contract. Buyers need this to scope data-protection agreements, sub-processor reviews, and export-control assessments.
FAQ
What is the difference between the RFI and the RFP?
The RFI is a lighter information-gathering questionnaire to shortlist vendors; the RFP is the deeper, scored procurement document used to make the decision. Both are available to subscribers inside the Xither portal — the RFI at $299 and the RFP at $699, each a one-time purchase.
Is this specific to a type of AI tool?
This template covers the controls that apply to every enterprise-AI procurement: security, data protection, governance, safety, exit/lock-in, and commercial terms. If you are also evaluating a specific AI category — such as LLM platforms or AI agents — a matching category template layers in the feature-level questions for that tool type.
How rigorous is the coverage?
Every section is built to surface a real procurement risk — security, data protection, AI governance, safety, exit/lock-in, commercial terms — and aligned to the controls that frameworks like SOC 2, ISO 27001, and the EU AI Act care about, without padding the questionnaire with filler. Each question tells you what a strong answer looks like and what the red flags are. The full template is accessible inside the Xither portal; start with a subscription to unlock it.
Build a defensible Enterprise AI selection
Subscribers purchase the RFI ($299) or RFP ($699) inside the portal, then assemble and export it against their own project and shortlist.
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